As more and more of us continue to identify as remote workers, it can sometimes be difficult to separate our working lives from our personal lives. In turn, we may be forced to work within the confines of our bedrooms and not have the chance to interact with another person for days on end. As such, this article will discuss the nuances of a shared office space design and explore how these assets can benefit an abundance of remote workers.
1. Keep the Space Cool and Comfortable
Although there are a plethora of merits linked to living in an exceptionally hot region, it can have its downsides when it comes to working in a shared office space design. Since a lot of these spaces are located in high-rise buildings, they can be prone to overheating a lot more than the rooms found on the lower floors. As such, the workers can easily become very sweaty and uncomfortable, which can also make it extremely difficult for them to complete their daily tasks. Even though a lot of these shared offices are fitted with a standard HVAC system, many owners may not want to use them as they can cost a lot of money to run. Thus, if you’re keen to keep your shared office refreshingly cool, you may benefit more from fitting a VRF system. In this system, the refrigerant typically flows through a series of indoor units, meaning that it can bypass the need for extensive air ducts. Thus, these systems are commonly praised for their quiet nature and premium efficiency. In spite of the benefits associated with this system, it’s actually quite affordable for most shared office owners. According to Ambient Edge, it costs around $18 per square foot to install.
2. Don’t Forget the Exterior
Admittedly, the vast majority of your shared office space design should focus on the inside of your respective building. However, the outside of your shared office is normally the first thing clients and workers see as they approach the space, so it’s imperative that you keep the exterior in the best condition possible. If you have a vast driveway or pavement outside your building, it’s advised that you get in touch with a reputable concrete staining service so that you can strive to brighten up the place. During this process, a trained contractor will use a water-based stain solution to help cover your concrete with an even coat of color. Although this is a great way to give your exterior a new lease on life, it should also be noted that it’s also quite expensive. Paradigm Concrete notes that this job usually costs $3-$5 per square foot for a basic process, but this price can go all the way up to $25 per square foot for more complex designs.
3. Show Pride in Your Shared Office
Shared offices also have the potential to become more like their traditional counterparts, attracting a number of regular customers and creating a close-knit team. Not only can this loyalty offer you the chance to better showcase your elusive shared office space design, but it’s also a fantastic way to grow your influx of revenue and profits. If you’re looking to go one step further, consider producing a range of custom corporate swag to give to your most regular visitors. Shared office owners can either sell this merchandise as a way to build an additional revenue stream or can offer it as a gift for their most devoted members. Regardless of your desires, it’s important to place key branding motifs on these products, such as placing your logo on a mug or advertising your phone number on a hoodie. Although these products can cost anywhere from 10 cents to $1,000 to manufacture, Martin’s Plastics informs us that this merchandise is usually priced at $1 each. Therefore, this is a prime opportunity for shared office owners who are looking to try something a little more off-beat and reward their most loyal clients in a more sentimental way.
4. Ensure the Electrical Network Is Up to Date
Electricity powers almost every asset in our modern world, so it’s vital that your shared office has easy and safe access to this source of power. Whether it’s used to power computer monitors or to keep the lights on, workers deserve to be able to power their most valued appliances throughout their time on your premises. As such, if you’re experiencing frequent blackouts or even shocks, it’s advised that you get in touch with an electrician service as soon as possible. These contractors are trained to assess every aspect of your electrical system, keeping a close eye out for any glaring issues or worrying faults. If the problems are fairly minor, the electrician will probably fix them in just a few hours, and it will only cost a small fee. But, if this system is damaged beyond repair, the professional may suggest having your entire building re-wired, which will obviously cost copious amounts of money. Angi states that these workers typically charge $50 to $100 per hour, so it’s advised that you factor in these high costs when forming an overall budget for your shared office space design.
5. Practice Good Hygiene
No one likes working in a dirty and unclean environment, so it’s vital that you keep your shared office space design looking spotless at all times. Though you may encourage the workers to clean up after themselves or you may even have a professional cleaner on-site, you may need to go the extra mile if you’re keen to maintain a good reputation. If you find yourself surrounded by cardboard waste or items that may be difficult to recycle, it’s good practice to get in touch with a local waste management service for a helping hand. These companies generally focus on collecting different types of waste products including glass, food waste, as well as chemical waste. Therefore, this is an imperative service for those who want to keep their shared office looking as good as possible but don’t want to waste their precious time traveling back and forth to the recycling center. Haulla explains that these services tend to charge $70 to $400 per ton, so this is definitely an ideal option for shared office owners who want to improve the look of their space and aren’t afraid to splash the cash.
6. Prepare for the Unexpected
Even if you pride yourself on running your shared office like a tight ship, uncertainty is always lurking around the corner. Whether your building gets broken into or there is a sudden overnight flood, it’s important that you can access the right resources to rectify these issues. One easy way to do this is to get in touch with an affordable insurance provider. Depending on your coverage, a business insurance plan can help you receive a wealthy sum of compensation that can cover the cost of these damages. Thus, you can get your offices back to normal in no time. As such, with the right insurance provider by your side, you can rest assured that your shared office space design is safe and secure no matter the circumstances. However, it can be difficult to find a plan that adheres to both the needs of your business as well as your budget, so you’re advised to shop around until you find the right deal. Yet, Insureon notes that a small business insurance plan usually costs $42 per month, which equals out to about $500 a year. Thus, this can be seen as a cost-effective asset for just about any type of shared office.
7. Make Use of All Available Space
For those whose shared office space design is on the smaller side, it’s crucial that you do everything you can to make your layout look more spacious. In addition, if your building is home to a selection of unnecessary walls, you may benefit from hiring a collection of general contractors to help you impose a more attractive open-plan layout. These contractors are trained in a number of niches, making them a useful resource for those who want to give their shared office a stronger sense of competitive edge. Alongside removing redundant walls, these workers can stand by you from the beginning of a project all the way to the end, signifying their professionalism and determination in their respective fields. According to Home Guide, these contractors usually charge $50-$150 per hour for their services, which makes them a practical investment for those who want to give their shared office a complete makeover whilst still collaborating with the same team of professionals.
8. Secure the Premises
Although you may believe that your shared office is based in the safest area in the world, it’s important that you continue to protect your premises. Plus, since these offices tend to see a lot of footfalls on a daily basis and are usually open to everyone, it’s vital that you impose some sort of security to help protect the inhabitants from any potential intruders. Though you could start this process by fitting a number of security cameras and video doorbells, these devices don’t always act as a deterrent to criminal behavior. Thus, you may be better off implementing a premium access control system to help keep your shared office space design as safe and secure as possible. This electrical system uses a wealth of high-end security practices to only offer access to a building to authorized individuals. Thus, workers may have to use a key card or their fingerprint in order to gain access to their desired shared office, meaning that every person has their own way of entering the building. Despite the positives these systems offer, shared office owners should be aware of their immensely high costs. For example, Kisi suggests that office owners are expected to pay $1,500 to $3,000 per door, making this a very exuberant investment for most people.
9. Work Alongside Trusted Professionals
If you’re working with clients who are eager to hire a shared office space for an extended period of time, you’re encouraged to reach out to a rental management service so that you can complete these procedures in the most secure manner possible. These services focus on helping a landlord oversee the conditions of a rental property, so they could be seen as a unique asset for shared office owners who are looking to attract clients on a longer-term basis. Thus, not only do you have the opportunity to promote your shared office space design with avid clients, but you can rest assured that you have support when it comes to receiving rental payments. Stessa emphasizes these professionals tend to charge 8%-12% of the monthly rental cost, so remember to keep this rate in mind when setting the prices for your own shared offices.
10. Remain Online as Much as Possible
The internet has helped many businesses grow from strength to strength, so it’s important that you provide access to this vital service when creating your own shared office space design. However, the internet can be a very volatile asset and even just a minor outage can lead even the most iconic brands to a state of disarray. Therefore, if you’re keen to keep your clients connected to the online world when they need it most, you may benefit from working alongside a small business IT service. These companies are designed to help enterprises remain online as well as maintain servers and valuable pieces of equipment. Thus, you can provide your clients with everything they would need to find success in the modern world of business. InfoTECH states that these services can be purchased for just $50-$125 per user per month.
Building an adequate shared office space design often requires a lot of time and effort, but there’s no denying the benefits that can come from this process. By making use of the right services and assets, you can transform your shared office from drab to fab, making it much more attractive for a wide range of potential clients. Thus, if you’re keen to take your shared office to the next level, be sure to implement some of the tips and tricks discussed throughout this article.
